Out of Office: Prompt Ideas to Automate Your OOO Emails.
Whether you’re heading on a summer getaway or just taking a well-deserved break, setting up your out-of-office (OOO) email is a small but mighty detail that keeps your business running smoothly while you’re away. A great OOO message does more than say “I’m not here” it sets expectations, maintains professionalism, and can even guide people to take the next step without you. This season, don’t settle for the boring default. Let’s make your automated emails more helpful, clear, and even a little fun. Below are a few smart prompt ideas to help you write the perfect OOO message.
📌 1. The Friendly + Informative Template
Perfect for client-based businesses or small teams.
Hi there!
Thanks for reaching out. I’m currently out of the office and will return on [Date]. While I may not respond immediately, I’ll get back to you as soon as I can.
For urgent matters, please contact [Name + Email].
Talk soon,
[Your Name]
📌 2. The Lead-Nurturing OOO
Great for service providers, consultants, or coaches.
Hello!
I’m currently out of office, recharging and getting inspired for what’s next. I’ll be back on [Date], but in the meantime, you can:
– Book a discovery call for when I return [insert link]
– Download my free [guide/workbook/resource] here [insert link]
– Browse my recent blog posts [insert link]
Talk soon,
[Your Name]
📌 3. The Short & Sweet Version
Minimal but professional: ideal for busy inboxes
Hey!
I’m away from my desk until [Date] and won’t be checking emails during this time. I’ll respond as soon as possible when I’m back.
Thanks for your patience!
[Your Name]
📌 4. The Creative & On-Brand OOO
Perfect for creatives, designers, or brands with personality.
✨ OOO Vibes Activated ✨
I’m currently out of office and soaking up some much-needed creative inspiration until [Date].
No emails, just iced coffee and ideas. I’ll reply once I’m back and fully caffeinated!
Need something in the meantime? Head over to [Website/Instagram/Resource Page].
📌 5. The Team-Based Redirect
For companies or teams with multiple contact points.
Hello!
I’m currently out of office and will return on [Date]. If you need immediate assistance, please feel free to reach out to:
– [Team Member Name] for [topic] → [Email]
– [Team Member Name] for [topic] → [Email]
Otherwise, I’ll respond to your message when I’m back.
Warmly,
[Your Name]
So the next time you’re stepping away, make your out-of-office email work for you. With the right message, you can keep connections strong, leads warm, and your business running smoothly—even while you’re offline.
